Mindfully Aware have prepared this policy for you to understand how and why we handle personal data. Under the General Data Protection Regulations, we are a “data controller”, as we collect and use personal data.
What personal data do we hold?
For individuals that contact and use mindfully aware services we hold the following data:
- Contact data (name, email, phone number)
- Details of bookings for services, and a record of previous services used.
- Sensitive data related to bookings (such as health or personal circumstances) that may be relevant to attendance at one of our events.
We expressly do not hold:
- Banking or credit card data for clients
- Cookies or any means of tracking an individual’s use of services on the internet.
Where do we store personal data?
Personal data, including sensitive data, for our clients is stored on a home PC which is password protected and on an external drive for back- ups – again within a secure home. Secure means an alarmed building with cameras.
We use Mail Chimp to contact people who have signed up to read our newsletters. The only information held here are names and email addresses. You can read their privacy statement here.
How will the information be used?
The information is used to make contact with the individual about mindfulness events.
People will be offered the option to sign up to our newsletter service, and we will email those who do from time to time to advise of our activities and of other related activities that may be of interest.
The emergency contact details will be shared with emergency responders if the need arises.
Will the data be shared with any third parties?
Personal data is available to Mindfully Aware’s owner only for routine processing. and is not shared unless permission is given by the owner of the data.
What rights does the data subject have?
Upon request we will delete any and all of the subjects data any anytime.
We will delete data about an individual on request from the subject of the data, unless there is some legal obligation to retain that data. We will check with you every 3 years to ensure you are happy for us to keep this data.