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Business Hours : 10am to 5pm
0777 196 5811
Donna@Mindfully-Aware.com

Privacy & Data Statement

Privacy Policy

This website is provided by Mindfully Aware Limited (“Mindfully Aware”).  The privacy of our website users and the security of their personal information is very important to us.  For your convenience, this website contains links to several other websites, both inside and outside Mindfully Aware ltd.  The privacy policies and procedures described here do not apply to those sites; we suggest contacting those sites directly for information on their data collections and distribution policies.

Mindfully Aware have prepared this policy for you to understand how and why we handle personal data.  Under the General Data Protection Regulations, we are a “data controller”, as we collect and use personal data.

The purpose of this privacy policy is to set out the principles governing our use of personal information that we may obtain about you.  By using the websites you agree to this use. We ask you to read this privacy policy carefully.  Any dispute which may arise over privacy will be subject to this policy, the data protection notice (if any) incorporated into this website and the provisions of English law.  We reserve the right to modify this privacy policy at any time, so please review it frequently. If do change our privacy policy we will contact you via email.

Our Privacy Policy references ??? key sections

  • Who we are
  • Personal information collection and use
  • Email disclaimer
  • The Information we hold
  • Data security
  • Will the date be shared with any third parties?
  • GDPR – Summary of individual Rights
  • Unsubscribing from marketing communications

Who we are?

Mindfully aware Limited is a small business based in Yateley providing Mindfulness and Mental  Health First Aid training .  We are committed to conducting our business to the highest professional industry standards.

The registered office is

Copplestons Chartered Accountants, Suite 2,  9 West End, Kemsing, Sevenoaks, Kent, TN15 PX

If you have any questions about Mindfully Aware’s privacy policy, please email us on donna@mindfully-aware.com as she is the person responsible fro all personal information collected.

Personal information collection and use

Mindfully Aware will only collect personally identifiable data,  when it is voluntarily given to one of the trainers or submitted to us at this website. The information is used to make contact with the individual about mindfulness and Mental Health First Aid events. People will be offered the option to sign up to our newsletter service, and we will email those who do from time to time to advise of our activities and of other related activities that may be of interest.

The collection and use of sensitive personal data will be used in strict accordance with the UK Data Protection Act 1998 and EU Directive on Data Protection 95/46 EC and other relevant legislation.

You can unsubscribe at any time by either clicking the link at the bottom of the emails or contacting donna.brown@mindfully-aware.com

From time to time, we may refer to that information to better understand your needs and how we can improve our services.

  • We may use that information to contact you.
  • We will not otherwise transfer the personally identifiable information you provide at this website to any third party unless otherwise disclosed to you.
  • The emergency contact details will be shared with emergency respondents if the need arises.
  • We also reserve the right to disclose your personally identifiable information where necessary to protect our rights and/or to comply with a judicial proceeding, court order or legal process served on this website.
  • Mindfully Aware does not knowingly collect personally identifiable date from children under the age of 17 and does not target its website to children under 17.
  • We collect personal information from people who take part in our courses and events.
  • We will always explain what we require and obtain consent before it is collected
  • We collect information via:
    • Email surveys
    • Asking you whilst you attend an event
    • When you enquire about a course or event

The information we hold is:

  • Contact data (forename, surname, email, phone number)
  • Details of bookings for services, and a record of previous services used.
  • Sensitive data related to bookings (such as health or personal circumstances) that may be relevant to attendance at one of our events.
  • Emergency contact details
  • How your heard about Mindfully Aware
  • Feedback written on the course evaluation form

Email disclaimer

The information contained in e-mail transmissions from Mindfully Aware is confidential, may be privileged and intended for the addressee(s) only. If you are not an addressee, any use, dissemination, distribution, publication, or copying of the information contained within any e-mail is strictly prohibited. If you have received an e-mail in error, please disregard it immediately.

These emails may have attachments which could contain software viruses that could damage your computer system. Whilst every reasonable precaution has been taken to minimise this risk, we cannot accept liability for any damage which you sustain as a result of software viruses. You should therefore carry out your own virus checks before opening the attachment.

Data Security

We take great care to ensure your personal details are protected against the potential for malicious intrusion, for both stored and transmitted data.

Personal data, including sensitive data, for our clients is stored on a home PC and external hard drive for back-up.  We use AVG, password protection on the PC and excel spreadsheets.  The PC  and hard drive are both kept in a residential alarmed property that is also protected with cameras.  Secure means an alarmed building with cameras.

We use Mail Chimp to contact people who have signed up to read our newsletters.  The only information held here are names and email addresses.  You can read their privacy statement here.

Will the data be shared with any third parties?

Personal data is available to Mindfully Aware’s owner only for routine processing. and is not shared unless permission is given by the owner of the data.

The emergency contact details will be shared with emergency respondents if the need arises.

We use Google Analytics which is a web analytics service offered by Google to track and report our website traffic. For more information about Google Analytics please visit: https://www.google.com/analytics/#?modal_active=none

We use Mail Chimp to contact people who have signed up to read our newsletters.  The only information held here are names and email addresses.  You can read their privacy statement here.

GDPR – What rights does the data subject have?

We will delete data about an individual on request from the subject of the data, unless there is some legal obligation to retain that data.  We will check with you every 3 years to ensure you are happy for us to keep this data.

  • The right to be informed – right to be informed about the collection and use of personal data
  • The right of access – right to access their personal data and supplementary information
  • The right to rectification – right for individuals to have inaccurate personal data rectified, or completed if it is incomplete
  • The right to erasure – right for individuals to have personal data erased in certain situations
  • The right to data portability – right to data portability allows individuals to obtain and reuse their personal data for their own purposes across different services
  • The right to object – right to restrict processing of their personal data in certain situations, for example the right to object to use of personal data for direct marketing purposes
  • Rights in relation to automated decision making and profiling – right to be informed about and object to automated processing of data which may which may produce a potentially damaging decision
  • The right to withdraw consent at any time – this applies where we are relying on consent to process your personal data.

Use of Cookies

Cookies are small files which are sent to your web browser and stored on your computer’s hard drive.  This website uses ‘session cookies’ – temporary cookies remain in your browser until you leave the website.  These allow you to carry information across our site without having to re-enter it; it also enables us to analyse web traffic and improve our online services. They cannot be used to identify you.

You may set your web browser to notify you of cookie placement requests or to decline cookies completely.

You can delete the files that contain cookies; those files are stored as part of your internet browser.

We do not knowingly exchange cookies with any third-party websites or external data suppliers. If you wish, you can usually adjust your browser preferences so that your computer does not accept cookies.

Turning off cookies may mean that there is a loss of functionality when using our website.

Unsubscribing

You can unsubscribe at any time by:

Clicking the link at the bottom of the emails we send you

Emailing – donna.brown@mindfully-aware.com

Calling – 0777 196 5811